Conference management

OUR SERVICES

Conferences made easy

JPdL provides you everything you need to make your conference a success. Whether small and intimate or large and action-packed, our professional conference organizers (PCOs) will create a high-calibre event you can take pride in. Relying on the combined experience of our experts guarantees a seamless and innovative event from start to finish.

Strategic Planning

JPdL approaches strategic planning with a comprehensive focus on event objectives. We build clear and meaningful strategic action plans from the start, creating a solid foundation for the detailed conference planning to follow.

Innovative Meeting Design

At JPdL, innovative meeting design is at the heart of crafting memorable and impactful events. Our approach blends creativity with technology to create experiences that engage participants on multiple levels. By utilizing cutting edge tools like hybrid event platforms and interactive content, JPdL transforms traditional meetings into dynamic, immersive environments.

Site Selection

Our site selection process is a crucial element in ensuring the success of our events. By leveraging our extensive network of trusted meeting venue and accommodation partners, we identify locations that align with the event goals, size and logistical needs. We consider factors such as accessibility (physical and social), location, ambiance, sustainable initiatives, and technological infrastructure to create the optimal environment, enhancing the delegate experience.

Financial Management

JPdL’s financial management services are designed to ensure events stay within budget while maximizing value for our clients. From the initial budget development to post-event financial reporting, JPdL provides complete transparency the process. Our Project Managers negotiate terms with suppliers and venues ensuring cost efficiencies without compromising on quality. JPdL also manages vendor contracts, payments, financial reports and audits, and provides detailed oversight of expenses and revenues, allowing our clients to focus on content and the overall attendee experience.

Registration

JPdL offers seamless registration management services designed to streamline the attendee experience. Our team handles every aspect of the registration process, including designed custom registration forms, managing online payment tracking systems and tracking participant data in real-time.

Scientific Program Management

We efficiently manage scientific programs, from the coordination of scientific paper submissions to session management, to ensure smooth running and rigorous organization.

Publications

JPdL offers publication services to support the needs of your event. We offer comprehensive solutions for producing tailored event materials such as event programs, abstracts, proceedings, sponsorship guides and event apps. Whether digital or print, we handle the entire production process, ensuring that every publication serves as a valuable resource for both organizers and participants.

Exhibitor and Sponsor Management

Effective exhibitor and sponsor management is pivotal for the success of any event, and JPdL is committed to delivering tailored solutions to meet these unique needs. We focus on maximizing engagement opportunities and managing all onsite logistics, ensuring a rewarding experience for all parties involved.

Logistics

Our dedicated team specializes in orchestrating all logistical aspects including transportation, managing volunteers, coordination with suppliers, accommodation, venue setup, and more. We aim to streamline the entire process, ensuring every detail is handled meticulously.

Housing

Our housing services are designed to simplify the process of booking accommodation for your attendees, speakers, VIPs and staff. We collaborate with a wide network of hotels to negotiate the best rates and amenities, manage room blocks and handle reservation logistics. By entrusting your housing needs to JPdL, you ensure a seamless stay for your guests, and maximum benefits for the organizer.

Marketing and Communications

Our marketing and communications services are designed to amplify your event’s reach and impact. We craft tailored and timely marketing strategies that will resonate with your target audience, utilizing a blend of traditional and digital channels to maximize engagement.

Sustainable Conferences

At JPdL, our approach to sustainable events involves integrating eco-friendly practices from event planning to execution, and post-event. From selecting venues with sustainable practices to implementing waste reduction strategies, we are committed to minimizing environmental impact without compromising

quality.

Social Program Coordination

Our expert team designs and coordinates a variety of social activities, from networking events to gala dinners. We tailor each program to align with your event objectives and interests of your participants, ensuring engaging and memorable experiences that incorporate a sense of place.

Photos: Groupe NH Photographes/NH Photographers Group, Ville de Montreal, Éric Carrière