Conference management

OUR SERVICES

Conferences made easy

JPdL provides you everything you need to make your conference a success. Whether small and intimate or large and action-packed, our professional conference organizers (PCOs) will create a high-calibre event you can take pride in. Relying on the combined experience of our experts guarantees a seamless and innovative event from start to finish.

Strategic Planning

Our hand-picked project team will work your goals, ideas and budget into a strategic action plan for your conference.

Innovative Meeting Design

Tired of the same old same old? Let our team invigorate your conference with oomph and spark. Our professional know-how can be combined with fresh, creative ideas to elevate your event from average to outstanding.

Site Selection

Location, location, location! The city and venue you select for your event is instrumental to its success. Let our conference management experts help you pinpoint the perfect site to hold your upcoming conference.

Financial Management

JPdL will help you administer all budgetary and financial aspects of your conference, including but not limited to bank accounts, invoices, financial reports and conference audits.

Registration

Effective registration management is a key component of a trouble-free and otherwise successful conference. JPdL’s specialists simplify the process and provide outstanding customer service with a combination of online tools and in-person expertise.

Scientific Program Management

Our experts ensure the seamless management of your technical/scientific program, from abstract management to on-site presentation management for speakers, poster presenters and invited keynotes speakers. We also accompany authors, reviewers and program committee members through all stages of the call for abstracts.

Publications

JPdL is happy to supply you with the print and digital communications resources needed to make your event a success. Final programs, abstract books, proceedings, mobile apps and custom publications are among the many types of event-support materials we provide.

Exhibitor and Sponsor Management

We’ll help you build and implement strategies to entice exhibitors and sponsors for your event. We also oversee on-site logistics and servicing, ensuring that your partners have a seamless event experience.

Logistics

Trained to expect the unexpected, JPdL makes the on-site logistics management for your event hassle free. We oversee staff and volunteers, suppliers, food and beverage, transportation and countless other aspects of your event to ensure that everything runs without a hitch.

Housing

Need the perfect place for your attendees to stay while your conference is taking place? No problem! JPdL will oversee all housing needs, regardless of whether your event’s taking place next door or on the other side of the world.

Marketing and Communications

JPdL will craft a marketing strategy with just the right tools to fit your requirements and budget. Overseeing your online marketing strategy, official documentation and the overall branding for your conference is just a fraction of how we’ll ensure that your event stands out.

Sustainable Conferences

Making your event eco-friendly is one of JPdL’s areas of expertise. We’ll ensure your event produces as little waste as possible, selects environmentally friendly suppliers and is even entirely paperless. Going green has never been so easy!

Social Program Coordination

After, before or in-between meetings, engage your attendees with networking events, technical tours, gala dinners, spousal programs and more. Our experts plan, coordinate and oversee all logistics for the social events surrounding your conference.

Photos: Groupe NH Photographes/NH Photographers Group, Ville de Montreal, Éric Carrière